University of Buffalo - Campus Dining & Shops
  • 23-Sep-2019 to 22-Nov-2019 (EST)
  • Human Resources
  • Amherst, NY, USA
  • DOE
  • Hourly
  • Part Time

Part Time with Sick, Vacation & Annual Raises

Campus Dining and Shops (the Faculty Student Association) of the University at Buffalo is seeking a Part time Human Resources Administrative Assistant.

The Faculty Student Association (dba Campus Dining and Shops), is based on the North Campus of the University at Buffalo.  Campus Dining and Shops provides premium-dining services, catering, vending and retail services to the University at Buffalo community.  In addition, Campus Dining and Shops operates the UB Card office and card related service for the University at Buffalo.

Position Summary:

Responsible for HR paperwork and day-to-day administration support.


Essential Functions:

HR Paperwork and Filing 

•             Files and maintains all personnel documentation.

•             Ensures International Students are up to date with I-9 requirements.

•             Re-files I-9, benefits and other HR documents for terminated employees, and manages the archive documentation to comply with regulations.

•             Maintains Student Disciplinary.

•             "First-line" to do new hire paperwork.

•             Makes up new hire packets.

•             Responsible for employment verifications.

•             Mails out rejection letters, applications, anniversary cards, recall letters, etc.

•             Processes NYS Wage Theft Prevention at Notice annually.

•             Sorts paychecks.

•             Shreds outdated and confidential HR documents.

•             Enters new hires' personal information into Kronos and conducts payroll related changes.

•             Back up for Payroll Administrator.

•             "First-line" for copying projects.

•             DMV reports and maintains drivers' list.

•             Creates basic flyers, announcements, employee call-in lists, etc.

•             Orders office supplies.

•             Other duties as requested by management.


Education and Training

•             Associate's Degree or higher.

 Desired Qualifications:

•             Minimum 1 year professional clerical experience.

•             Good MS Office skills.

Physical Demands:

•             Good visual acuity for reading reports, computer work, etc.



Applicant will work Monday through Thursday 9am-3pm Friday 9am-4pm.  Applicant must be flexible as this position does require some 40+ hours during start up periods (end of August/early September as the students return to school and in late January.)  This position is year round but does offer a flexible schedule in the summer.  


Campus Dining and Shops is committed to ensuring equal employment opportunities without regard to an individual's race, color, national origin, sex, religion, age, disability, gender, pregnancy, gender identity, gender expression, sexual orientation, predisposing genetic characteristics, marital status, familial status, veteran status, military status, domestic violence victim status, or criminal conviction status. Employees, students, applicants or other members of the University community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely based upon a protected characteristic.  Campus Dining and Shops policy is in accordance with federal and state laws and regulations prohibiting discrimination and harassment.  These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.

University of Buffalo - Campus Dining & Shops
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